Zoom for Faculty

The instructional technology you’ll need to teach online depends on your (1) learning goals, (2) class size, and (3) your experience and comfort level with the technology. While real-time interactions on platforms like Zoom can enhance student engagement, asynchronous tools can be very effective for fostering student engagement and interaction. (For alternatives to Zoom, see Videoconferencing Alternatives: How Low-Bandwidth Teaching Will Save Us All)

Should I Use Zoom?

  1. Prioritize coursework that doesn't require real-time interaction. Online learners prefer the flexibility of self-paced material with fewer technical barriers (especially online learners who weren’t expecting to become online learners overnight!).
  2. When in doubt, stick with low-tech, asynchronous tools. The key is to CONNECT REGULARLY.
  3. Use Zoom sessions for smaller groups where you want to facilitate interaction/discussion, or for one-on-one consultations and office hours/Q&A sessions.
  4. Record your session for students who could not attend live or who had internet connectivity issues. Let students know that you are recording (a line in your syllabus will do).
  5. Use recorded lectures for presenting material to larger classes.
  6. Utilize accessibility tools 
  7. Have students join a test call to familiarize themselves with Zoom and test microphone/speakers before joining a live meeting (you can share with them this page from Keep Learning)
  8. You can also test your video or audio while in a Zoom meeting. 

NOTE: If a participant doesn’t have a webcam, they can still participate in every other way (viewing the screen, full audio capabilities, the chat function, etc). 
 

Quick Start Steps

  1. Sign in to your Zoom account by going to https://ucr.zoom.us/and sign in with your UCR NetID and password. You can see your Personal Meeting Room link and check your account (Basic or Licensed) on the Profile page.
  2. If you click on your Personal Meeting Room link, the call will open (even if you're the only one there). From the menu on the bottom, you can Mute your mic or video, Invite others directly by entering email, see the Participants on the call (and control their interactions by muting, removing, etc.), Share your Screen (you can use this to narrate slide presentations), use the Chat feature, and Record.
  3. NOTE: "Zoombombing" is becoming a problem. Read more about protecting your Zoom meetings. If you suspect a UCR student of disrupting your Zoom meeting, please report the social misconduct to the Student Conduct and Academic Integrity Programs Office

 

Setting a Recurring Meeting link for each class and sharing with students

  1. Sign in to https://ucr.zoom.us. Click Meetings. Click Schedule a Meeting. Fill out any details you like (i.e, the class title). Make sure that you click Recurring meeting.
  2. Edit the recurring meeting options. The easiest option is to click No Fixed Time, but you can also schedule your specific class meeting time. You can use this particular Zoom link for the duration of the class. Click Save.
  3. To share with students you can either simply copy the meeting link, or you can click Copy Meeting Invitation to copy the larger meeting invitation. Proceed to iLearn and paste the link/invitation into an Announcement or your syllabus.

 

Setting your Zoom session recordings to automatically be stored in YuJa

Starting in 2021,  UCR Faculty can use YuJa’s unlimited storage and functionality to secure and preserve all Zoom recordings, past and current. 

We’ve outlined a few helpful steps to assist you in setting up automatic file storage of your Zoom recordings in YuJa, as well as preserve your existing Zoom lectures.

Please view the How and where to save your Zoom lectures and recordings in Yuja PDF. You can follow the step by step instructions to: 

  1. Connect YuJa to Zoom to automatically store your Zoom  Cloud recordings.
  2. Preserve and maintain all of your existing Zoom Cloud recordings using YuJa!
Record in ZOOM - Store in YUJA

 

 

Additionally, you can learn more on Keep Teaching's Yuja resource page about how to embed your stored Yuja videos in iLearn!

 

General Tips

  • If there are more than a few people, students should turn audio off when they are not speaking. You can also mute participants upon entry to cut down on background noise and confusion. 
  • Zoom displays a thumbnail of the person speaking. If you want to keep that thumbnail active, you can “pin” it by clicking on it. This might be a good tip to share with students.
  • Only one person can share their screen at a time. If someone is sharing their screen, they will need to stop sharing for the next person to be able to share their screen.
  • Have zoom installed in your device days before your scheduled meeting.
  • At least 15 minutes before the meeting:
    • Find a quiet, distraction-free zone with strong Wi-Fi.
    • Give permission to Zoom to access your microphone and camera. Test them to make sure they work.
  • If you do not want to use video, set a nice profile picture on your Zoom account. If your video is muted your profile picture will appear.